A company brain is one place where your business writes down what it knows.

So any teammate, new hire or AI assistant can find the answer, follow the same rules and pick up the work without asking you first.

Map

One Start Here page that says where every kind of thing lives.

Rules

One list of how you do things. Each rule gets an ID, an owner and a date.

Records

One page per customer, project and process, built from the same template.

AI pointer

Every AI tool you use is told: read the Start Here page before you do anything.

Built from tools you already pay for

Google Drive or OneDrive Docs and Sheets ClickUp, Asana or Trello A meeting notetaker Claude, ChatGPT or Gemini A password manager

Answers stop living in one person's head. AI stops guessing.

Do this today15 min

Make a shared folder called 00 Start Here.
Inside it, write one page listing where things go: customers, how-tos, tasks, passwords.
Tell your AI assistant to read that page first.

That page is the start of your brain.

Go deeper

Have ten minutes, or an hour?

The 10-minute version explains the five parts and how AI plugs in. The 1-hour version is the full playbook with templates you can copy.